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GP14B - Registration Committee Charter

Policy Number: GP 14B Effective Date: April 1, 2021
Last Review Date: March 2021 Next Review Date: March 2022
Review Frequency: Annually Related Supporting Documents:  
  1. Establishment (Bylaws)

    Council may establish governance policies addressing, among other matters, the appointment, composition, quorum and procedures for the Registration Committee, Registration Review Committee, Continuing Competence Committee and the Nursing Education Program Approval Committee.

  2. Duties and Powers

    The Registration Committee may:

    1. consider and decide on an application for registration or an application for practice permit, if so referred by the CEO & Registrar;
    2. cancel a practice permit if satisfied that the applicant has not met the conditions imposed when the practice permit was issued; and
    3. undertake any other power or duty given to it under the Act, the Regulations, or the Bylaws.
  3. Delegation

    The Registration Committee is authorized to delegate any of its powers or duties to the Registrar, with or without conditions.

  4. Composition

    1. The Registration Committee shall be composed of not less than seven (7) persons appointed by Council, of which at least two (2) shall be public members.
    2. The Chair of the Registration Committee shall be selected from members of the Committee by Council, on the recommendation of the Nominating Committee in consultation with the committee.
    3. The Chair may be a registered member or a college appointed public member.
    4. The CEO & Registrar, or designate, shall attend meetings of the Registration Committee.


  5. Prohibition of Membership

    No member of the Registration Committee shall be a member of Council, a Hearing Tribunal, the Complaint Review Committee, Reinstatement Review Committee, Registration Review Committee, Competence Committee or NEPAC.

  6. Term of Office

    1. The term of office of each member of the Registration Committee is three (3) years.
    2. To facilitate staggered terms, the term of one-third (1/3) of the committee will expire each year.
    3. The term of office for the Chair of the Committee is two years. The term of the Chair will end if their term of office ends and a successor is appointed.
    4. A member of the Committee and the Chair may serve for two (2) consecutive terms.
    5. A member of the Registration Committee continues to hold office after the expiry of the member’s term until the member is reappointed or a successor is appointed.
    6. If a vacancy occurs on the Registration Committee, Council may:
      • appoint another person as a member of the Committee; or
      • leave the vacancy unfilled, unless the membership would be reduced below three, in which case another person shall be appointed as a member of the Registration Committee.
  7. Quorum

    1. A quorum of the Registration Committee is three (3) members of the committee. A member of the Registration Committee who does not participate at a meeting due to a conflict of interest or bias, shall still be included in determining the quorum for that hearing or meeting.
    2. A decision of the Registration Committee shall be by a vote of a majority of the members present and voting at a meeting.
  8. Conduct of Meetings

    Subject to the Act and Bylaws the Registration Committee may determine its own rules respecting the calling of and conduct at its meetings. Meetings of the committee are held in private unless otherwise determined by the committee.

  9. Confidentiality

    1. Information respecting applications under the Act, the Regulations or these Bylaws that is received by a member of the Registration Committee shall be kept confidential by that member.
    2. Information given to the Registration Committee shall be disclosed only in accordance with the Act, the Regulations, these Bylaws or as otherwise required by law.
    3. The CEO & Registrar:
      • may disclose the status of an application under consideration by them or the Registration Committee to the applicant or an employer or prospective employer;
      • shall not disclose any other information respecting an application unless it is required to be disclosed for the purpose of the Act, the Regulations or these Bylaws or otherwise required by law.
    4. The Registration Committee may authorize the disclosure of information for statistical use when the information cannot be attributed to a particular individual or facility.
  10. Publication of Information

    1. If it is satisfied that it is in the public interest to do so, the Registration Committee may authorize:
      • the publication of information surrounding the discovery of a person acting as a Registered Nurse, Nurse Practitioner, Graduate Nurse, Graduate Nurse Practitioner or Certified Graduate Nurse who does not hold a practice permit;
      • the publication of any fraudulent or false information received in respect of an application under the Act or the Regulations, including the name of the person concerned and their employer, if any.
    2. For the purpose of preventing impostors from engaging in the practice of nursing, the Registration Committee may authorize the issue of notices or warnings to employers or other persons in such form and manner as the committee considers appropriate.