|Policy Number:||Governance Policy 6||Effective Date:||May 26, 2022|
|Last Review Date:||November 2020||Next Review Date:||November 2021|
|Review Frequency:||Annually||Related Supporting Documents:|
Ethical conduct by members of Council is critical to competent, conscientious and effective governance. The effectiveness of Council depends upon the commitment of each Council member to a high standard of personal conduct.
A decision to serve on Council represents a commitment to govern with excellence. Each Council member shall execute a pledge to comply with the Code of Conduct policy. (Refer to Appendix)
As a Council member, I hereby agree to:
The following conditions form an agreement between the College and Association of Registered Nurses of Alberta, hereinafter referred to as the College, and __________________________, (name) hereinafter referred to as Council Member.
Council members with access to SharePoint sites are responsible for the information they have access to and need to ensure that the information is kept secure. Due diligence should be exercised to ensure that information on the site is secure and only encrypted keys provided by the College with unshared passwords are used to copy information. The SharePoint user who is accessing or viewing confidential information on a computer system not owned by the College is responsible for deleting any information that was saved on the computer as well as deleting temporary Internet files before signing off. It is the SharePoint user’s responsibility to ensure memory keys and any other information is kept in a safe place that only the legitimate users have access to. When a term expires, encrypted keys must be returned to the College.
Access to the Internet has been provided to Council members for the benefit of conducting College business when using College devices or the College wireless network. It allows Council members to connect to information resources around the world. Every Council member has a responsibility to maintain and enhance the College's public image and to use the Internet in a productive manner.
Council members accessing the Internet on College devices are representing the College and as such are responsible for using the Internet in a professional and ethical manner. Council members can use the College provided devices or the College wireless network to check personal email or accounts but should limit access to breaks and lunch to minimize disruption to the Committee/Council. Sending of fraudulent, harassing or obscene messages is prohibited.
Information published on the Internet should not violate or infringe upon the rights of others. No abusive, profane or offensive language is to be transmitted through the system. The Internet should not be used for personal social interaction, personal gain or advancement of individual views. Solicitation of non-College business or any use of the Internet for personal gain is strictly prohibited. Council members should not use the Internet or any technology for any illegal downloads or put the College in any situation whereby the College is represented in an unprofessional manner.
Council members are issued a College email account to conduct College business. All College electronic communications must be conducted using the assigned College account and saved for use as a business record by the College. The College reserves the right to monitor, scan and view the College email accounts with or without the knowledge of the Council member.
Council members should be aware that all information created, stored, and transmitted in the course of Council operations remains part of the corporate record and may be subject to requests or audits as defined by legislation. It is possible that employees of the College may directly access Council records or accounts, and may inadvertently view information, in the course of carrying out their responsibilities related to technical support or information governance. The College policy prohibits information being sought, shared or used by employees that is not directly related to them carrying out their job responsibilities.
I have read and understood policy Council Member’s Code of Conduct. By signing below, I also acknowledge understanding and agreement and will comply with the CARNA External Technology User Agreement.
I understand this policy and agree to abide by the code and procedures. At present, I do not have, nor do I anticipate having in the future, a conflict of interest. I agree to disclose any conflict of interest that arises to the following appropriate person: Chair, CEO and Registrar or Committee Chair.
|Council member name (please print)||Council member signature|